TripleC

TripleC DANC - PA to the Creative Directors

Starting Date

w/c 10th January

Interviews will take place on:

Thursday 9th and Friday 10th December.

Closing Date

Wednesday 1st December at 12.00 noon.

BSL Availability

A BSL version of this job description is available on request.

Information

TripleC is looking to appoint an experienced and expert Personal Assistant to support the company’s two creative leads – Cherylee Houston and Melissa Johns – and to provide occasional PA support for other members of the senior leadership team including TripleC’s Chair, Laurence Clark. This is an access support role.

This will be a part time, flexible role (times and hours to be agreed). We are looking to appoint a self-employed candidate for a period of three months in the first instance. We hope that there will be the opportunity for this to be extended to a longer-term role, subject to agreement on both sides. Fee – in the region of £240 per week (to be confirmed as part of the discussion around hours/availability).

The role responsibilities and person specification is below.

 

Responsibilities:

  1. Diary management for the Creative Directors (and for other members of the senior leadership team as required) including meetings and events (in-person, webinars, masterclasses)
  2. Transcribe voice notes into email format and send where relevant
  3. Take notes and action points at key meetings including Board Meetings
  4. Arrange meetings including setting up Zoom links, checking attendee availability, and checking action points
  5. Keep on top of email strands and identify when things need to be followed up
  6. Create written traces of connections made
  7. “Thank you” emails after events/workshops
  8. Link invoices to the finance manager
  9. General admin duties/admin support as and when they arise

Please scroll down to see how to apply and the person specification sections below.

 

To apply:

Please email your CV (this can be in written, video (including in BSL) or audio format) with a covering letter of no more than two pages of A4 (or video/audio equivalent) outlining why you feel you would be a good fit for this role, with reference to the role responsibilities and the person specification.

  • Please include contact details for two referees, stating their role and how they know you and your work.
  • Interviews of shortlisted candidates will be via Zoom. Please include a note of your access requirements for the interview.
  • We welcome applications in video format (including in BSL) and in audio format. We welcome applications that reflect the diversity of the UK including applications from deaf, disabled and neurodivergent people, applicants from the Global Majority, and applicants from other under-represented groups.
  • Please send your application to [email protected] with “PA APPLICATION” in the heading. Please also use this email address if you have any queries about the role or the application process.
  • The closing date for applications is Wednesday 1 December at 12.00 noon.
  • Interviews will take place on Thursday 9 and Friday 10 December.
  • The role will start in week commencing 10 January and the initial contract will run for a period of three months.

Person Specification:

Requirement

Key: A = Application (CV and covering letter); I = Interview; R = References
Assessed
Knowledge
 

An understanding of disability equality

A I

Skills

 

Excellent organisational and administration skills.

I

Good communication and interpersonal skills.

A I

The ability to arrange meetings for disabled people, ensuring that all access requirements are met.

A

Excellent general IT skills.

A I

Good working knowledge of Zoom, Google Calendar, Google Documents, Microsoft Word and Excel, social media and email.

A I

Experience (paid or unpaid)

 

Managing diaries

A I R

Arranging accessible meetings

A I R

Using email and Zoom

A I R

Personal Attributes

 

Committed to equal opportunities and social inclusion

A I

Works as part of a team and on own initiative.

I

Enthusiastic and self-motivated

I

Willingness to work flexibly.

A

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